Customise Booking Links: TIMIFY's Booking Link App

Product & Feature

Booking Link App: Total flexibility to make your services and resources online bookable with customizable booking links and a QR code booking system—perfect for enhancing your online appointment management with native integrations and advanced features like calendar sync and automated workflows.

TIMIFY has developed the Booking Link App, a native application that enables a range of options to accept bookings and schedule booked appointments with ease—from multiple locations or even offline—so you can save time, reduce manual data entry, and avoid double booking.

Main features

• Create unlimited customizable booking links or QR codes for individual staff, services, meeting scheduling, recurring appointments, or resources.
• Configure each link for specific time windows—a step by step guide to run limited-time events or promotional offers like a holiday Pilates class for families.
• Pre-populate client profiles with appointment details, selected staff, or service for a fast-track booking process.
• Share your booking page via email, SMS, WhatsApp notifications, social channels, or integrate a booking button on your website or booking website.
• Embed into email marketing footers or newsletters and sync bookings instantly with Google Calendar and all your calendars.

QR codes

QR codes boost your booking tool by letting customers with a mobile device scan and clients book directly—super handy for plastering in posters, flyers, shop windows, or near POS hardware.
Use this appointment QR code method to bring more customers to book services on the spot, making new bookings easy and efficient.

The beauty of a QR code is that a customer only needs a device to scan the code and directly access the service they wish to book online. This makes it perfect for promotional material such as leaflets, business cards, posters, shop windows etc.

It's not only marketing teams who can benefit. Consider the following scenarios:

• Health services: After an appointment, give patients a booking slip (or send an email or WhatsApp message) with a QR code to take them directly to online booking for the next appointment, with patient and doctor details pre-populated
• Beauty salons: when a customer pays, clip a small business card with a booking code to their invoice, encouraging them to book the next appointment online
• Universities and public organisations: put a QR code on your door directing visitors or students to online booking for a consultation

How to use the Booking Link App

Flexibility is the key—whether you’re a fitness business, a single location boutique, or managing multiple locations, these scheduling tools are built for you:

• Create a customizable booking link that points directly to your booking page or a specific booking widget, reducing friction and driving new users to accept bookings instantly.
• Choose link availability for recurring appointments, one-off events, or promotional windows, helping you manage availability precisely and avoid scheduling conflicts.
• Pre-fill appointment details (staff, service, client) to speed up booking via the client app or online booking page—perfect for returning clients or VIPs.
• Embed booking buttons or QR links on your site, newsletters, or as a booking tool, so clients book anytime without navigating deep into your site.

Step-by-Step Guide (Yoga example)

Let's take the example of a yoga studio business. They want to run a special offer in December for a ‘Pilates class for families'. This new service will be advertised in November, only to Facebook fans and customers who have registered for the newsletter.

• TIMIFY Enterprise users have access to the app from the app menu
• Login to your account, go to Apps and click on Booking Links

• Title your link (“Pilates Class for families”)
• Select the service “Private Pilates Class for families” only, or the name you used in the calendar to create this service (you must create this service in advance)
• Change the background colour of the widget as you wish for inclusion on website, email, or booking button.
• For a quicker customer experience, pre-populate the resource used for this booking: in this case the Pilates teacher for this family class
• Select “Guest Booking” if you want your customers to book as a guests, entering only their name, email and telephone number

• If you wish to send personalised booking links to VIP customers, enter their personal information. On receiving the booking link, the Pilates teacher and the customer's details will be pre-populated – they only need to select the date and time they wish to book
• Click ‘SAVE' and the link will be created. Now, simply create an engaging CTA and embed the link wherever appropriate

To create a QR code

• Under the ‘Additional Options' menu, select ‘Generate downloadable QR codes’

• An embed appointment QR code that you can include in your booking website, emails, or printed marketing to reach potential customers effortlessly.
• Share your code on Facebook, LinkedIn and Twitter, direct from the TIMIFY web app

• Clients scan via their mobile device, see real time availability, pay if required, and book in seconds.
• The appointment is immediately visible in your calendar, helping you manage appointments without delay.

Create QR Code stickers

• You can also create QR Codes on stickers which could be stuck to your studio door or window, allowing passers-by to scan and book even when you are closed
• Select ‘Generate downloadable PDF for stickers’
• Include a headline, logo and add background colours and text

• If required, visit moo.com as a recommended service for ordering stickers. Choose ‘Marketing materials – stickers’ and make an order (charged separately).

Use Cases

• Fitness businesses: Place QR codes near studios—scan and clients book classes instantly.
• Clinics: Provide QR-enabled slips for follow ups right after check-ups.
• Universities/Public services: Post QR signs outside consultation rooms for easy meeting bookings.

All scenarios benefit from appointment software with real time availability, calendar sync, recurring appointments, and automated confirmations.

​​​​​​​Benefits Snapshot

• Eliminate manual data entry and reduce scheduling conflicts
• Increase new bookings, especially from walk-ins or offline channels
• Sync all bookings in real time with Google Calendar and all your calendars
• Streamline staff management and reduce overhead
• Offer automated workflows like email reminders, WhatsApp notifications, and follow ups
• Bridge offline to online seamlessly with customizable booking links, QR codes, and booking buttons
• Maximize the benefits of online booking systems for any business types, from single location to enterprise setups with multiple locations

🚀 Get Started Today

Set up your QR code booking system and begin driving online bookings and booked appointments immediately—no installation needed. Just integrate the link or QR code on your website, printed materials, or email campaigns.

Want help integrating payment, intake forms, or automated workflows? Our support team is ready with free onboarding and guidance.

Visit www.timify.com to explore the Booking Link App, request a demo, and start letting clients book in seconds—online or offline. Learn how to activate online booking for your account.