Advanced Medical Scheduling Software for Healthcare Providers

Streamline patient appointments, optimise your operations and workflows, and provide a better overall experience to clients interacting both online and offline.

Medical scheduling software
Sonova Mister Spex Fielmann eyes & more Becker+Flöge

User-Friendly Scheduling for Medical Teams & Patients

Designed with both patients and medical staff in mind, TIMIFY offers an intuitive, user-friendly interface that ensures easy adoption for all healthcare professionals, from large hospitals to small private practices. No technical expertise required—our software is built to streamline workflows without overwhelming your staff, making appointment scheduling effortless for both patients and employees.

Benefits of TIMIFY's Medical Scheduling Solution

Flexible appointment booking

Customisable Appointment Booking Options

TIMIFY adapts to the scheduling needs of your practice, no matter the size of your team or the amount of different services you want to make online bookable.

It gives the flexibility to tailor booking forms and booking processes according to your needs. Add booking buttons, QR codes or share booking links across the channels that make sense for your practice. TIMIFY mobile apps allow management of your agenda across all devices.

01
A digital assistant for your practice

Automated Patient Communication

Avoid the back and forth with staff and patients around scheduling changes, cancellations or reminders. Automate the communication with your patients and notify your team of any bookings or changes in their schedule.

Take payments in advance and even send invoices automatically - but if you need to continue using other tools, TIMIFY easily integrates with third party software via our REST API.

02
Video consultation

Seamless Video Consultations Integration

The pandemic forced health providers to offer their services virtually, but many look set to continue post-pandemic. Easily select which services you want to offer via video.

TIMIFY integrates with Zoom and MS Teams. Confirmations and reminders are sent automatically to reduce no-shows.

03
Maximise the use of your resources
  • Pre-determine all required resources for a medical service to take place. Once the service is booked by a patient, those resources will be automatically reserved.
  • Split appointments into stages where some time breaks are needed - this allows doctors, assistants or even equipment to be used elsewhere during downtimes.
  • For longer consultations where different services or equipment are combined, create service bundles. This ensures resources are only reserved while they are in use and are free during other stages of the appointment

Optimise Resource Utilisation

Resources are your team members, as well as rooms, equipment and devices. Optimise how you use them by setting dependencies, creating service bundles or allocating which resources are needed for specific services to take place.

04

Essential Features of TIMIFY for Medical Centres

Custom booking forms

Custom booking forms

Make sure your patient submits all relevant info during the booking process. You can customise the booking form, adding whichever fields you need. All customer data and documents received will be automatically saved in TIMIFY's CRM tool.

Online payments

Online payments

Choose which services patients can pay for in advance, during the booking process. Make these debit or credit card payments mandatory or optional at the time of the booking.

Shared calendar

Shared calendar

Share the calendar with your employees, setting their individual login and admin rights. The calendar has the flexibility to manage any kind of work schedule, as well as holidays, sick days and blockers.

Buffer times

Buffer times

Whether it's for room preparation or cleaning, add extra time pre- and post-appointments, guaranteeing essential processes are always accounted for, while maintaining a smooth client experience.

Repeat bookings

Repeat bookings

Easily copy a series of bookings across your calendar, booking long-term treatments that repeat daily, weekly, monthly or in a custom pattern, in seconds.

Fast booking

Fast booking

Speed up the process for reception desks to book appointments for any service or team member. Find any possible slot availability in seconds.

Advanced scheduling solutions

Tailored scheduling solution
Tailored scheduling solution
  • Tailor TIMIFY‘s booking widget to meet your individual specifications
  • Customise booking buttons, widgets and emails to your corporate branding
  • Localisation of booking widgets in other languages
Learn more
Seamless integration and synchronisation
Seamless integration and synchronisation
  • Integrate TIMIFY into your existing IT infrastructure with our RESTful API
  • Synchronise TIMIFY with third-party calendars, CRM, marketing and communication systems
  • Activate third party integrations from other SaaS companies via our Developer Platform
Learn more
Data security at all levels
Data security at all levels
  • 100% GDPR compliant
  • Dedicated hosting service
  • Customer data protection via 2FA, Secure Fulfilment Account Access and data encryption
Customisations
Customisations
Tailored scheduling solution
  • Tailor TIMIFY‘s booking widget to meet your individual specifications
  • Customise booking buttons, widgets and emails to your corporate branding
  • Localisation of booking widgets in other languages
Learn more
Integrations
Integrations
Seamless integration and synchronisation
  • Integrate TIMIFY into your existing IT infrastructure with our RESTful API
  • Synchronise TIMIFY with third-party calendars, CRM, marketing and communication systems
  • Activate third party integrations from other SaaS companies via our Developer Platform
Learn more
Security
Security
Data security at all levels
  • 100% GDPR compliant
  • Dedicated hosting service
  • Customer data protection via 2FA, Secure Fulfilment Account Access and data encryption

Resources and Industry articles

Telemedicine Trends and How They Are Revolutionising Medical Appointment Booking
Telemedicine Trends and How They Are Revolutionising Medical Appointment Booking
Learn more
Streamlining Appointments: How Online Scheduling Transforms the Healthcare Industry
Streamlining Appointments: How Online Scheduling Transforms the Healthcare Industry
Learn more
How to Increase Referrals for Your Healthcare Business and Drive Patient Bookings
How to Increase Referrals for Your Healthcare Business and Drive Patient Bookings
Learn more

Frequently Asked Questions (FAQ)

Can we make both doctors and examination rooms bookable?
You can create bookable resources for physicians, nurses, exam rooms, diagnostic equipment, or entire departments — and assign them to relevant services.
Can we synchronize TIMIFY with our existing practice calendar or EHR system?
TIMIFY supports calendar sync with tools like Outlook or Google. Custom API integrations are also available for EHR/PMS systems.
Can patients book appointments online through our website?
The booking widget can be embedded on your website, Google profile, or linked in emails and SMS — for seamless online access.
Can we send automatic reminders for upcoming appointments?
TIMIFY automatically sends email confirmations and reminders. SMS reminders are also available via the Notify App.
Can we combine services (e.g. blood test + follow-up)?
You can create bundled services that book consecutively — ideal for pairing lab tests with consultations or multi-step procedures.
Can we block time for emergencies or walk-ins?
Set aside specific slots for urgent care or operate a hybrid system with both bookable and walk-in availability.
Can I track appointment volumes, missed appointments, and team workloads?
The analytics dashboard offers real-time data on bookings, cancellations, team performance, and utilization patterns.
Can we require deposits or full payments during booking (e.g. private services)?
Online prepayment is available, perfect for private consultations or elective treatments. Payments are integrated via Stripe.
How do I manage multiple doctors' calendars in one system?
A centralised scheduling platform like TIMIFY lets you oversee all calendars, ensuring visibility and conflict-free scheduling.
Can I collect patient data before the visit?
Of course, custom data fields can capture essential data ahead of appointments.
Is TIMIFY GDPR-compliant for handling patient data?
TIMIFY is fully GDPR-compliant and hosted in ISO-certified data centers in Germany, ensuring secure storage and handling of sensitive health information.
Can patients choose between on-site and telemedicine appointments?
You can offer both on-site and virtual consultations by setting up dedicated services, with video links (e.g. Zoom, MS Teams) included in confirmations.
Can patients upload documents or referral letters during booking?
You can create custom fields in your booking form that allow patients to upload medical reports, IDs, or referral letters in advance.
Can we collect medical history or symptoms before the appointment?
Add custom data fields to request symptoms, allergy info, or insurance details prior to the visit, helping staff prepare effectively.
Can I restrict access to patient data for certain staff members?
Role-based permissions let you define exactly what each user can access — protecting sensitive medical data.
Can I schedule recurring appointments (e.g. physiotherapy sessions)?
Recurring sessions can be created as appointment series — useful for therapies, treatments, or regular monitoring.
Can different departments manage their own calendars within one account?
Each department (e.g. dermatology, cardiology) can manage its own services, team, and availability, within one central account.
Can patients cancel or reschedule appointments themselves?
Patients can reschedule or cancel directly via the confirmation email — according to the rules and notice period you define.
Can we set up booking for medical events or vaccination drives?
Group bookings can be configured for health campaigns, flu shots, check-ups, or other high-volume medical events.
Can I allow patients to choose their preferred practitioner?
Yes, patients can select who they want to see, based on availability.
Is scheduling software suitable for small practices or private clinics?
Absolutely—solutions are scalable and often include features tailored to small healthcare providers.