TIMIFY Calendar Synchronisation

Choose 1 or 2-way sync between TIMIFY and Google Calendar/Office 365/Exchange using our Marketplace apps to prevent double bookings.

Why Calendar Synchronisation is Essential for Managing Appointments and Improving Business Efficiency

In today’s fast-paced and interconnected world, efficient calendar synchronisation is a crucial component for businesses of all sizes. Whether you're managing appointments, meetings, or services, syncing your calendar with the tools you already use—like Google Calendar, Outlook Calendar, or Microsoft Exchange—can streamline your operations and save you valuable time.

Calendar synchronisation ensures that your availability is accurately reflected across all platforms, eliminating the risk of conflicting schedules. By keeping your appointments in sync, you can reduce errors, improve internal coordination, and ensure that both your team and your clients always have access to the most up-to-date schedule information.

With businesses increasingly relying on mobile devices and various software tools, having your events and appointments synced in real-time across multiple platforms is no longer just a convenience—it's a necessity. It helps you stay organised, respond quickly to changes, and keep your clients informed, all while maintaining a smooth workflow. Whether you’re coordinating with a team, managing multiple locations, or accepting bookings directly from your website, calendar synchronisation helps you stay on top of it all.

Google Calendar and Microsoft Office 365

With TIMIFY’s seamless integration with Google Calendar and Microsoft Outlook, managing your appointments has never been easier. Whether you're using Google’s popular scheduling tools or Microsoft’s robust business solutions, TIMIFY ensures that your calendars are always in sync, giving you the flexibility to manage your appointments and events across platforms. This integration helps streamline your booking process, improve team coordination, and eliminate scheduling conflicts—so you can focus more on what matters: serving your customers and growing your business.

What do the apps offer you?

TIMIFY’s integration with Google Calendar and Microsoft Outlook provides powerful synchronization options to streamline your appointment management. Here's what you can expect from these seamless calendar sync apps:

One-Way or Two-Way Sync:

Easily sync your Google Calendar or Microsoft Office 365 calendar with TIMIFY, either one-way (Google Calendar/Microsoft Outlook → TIMIFY or TIMIFY → Google Calendar/Microsoft Outlook) or two-way, allowing for flexible management of your events and appointments.

Real-Time Calendar Updates:

Ensure your team and clients always have up-to-date information with real-time availability and instant calendar updates—keeping everyone on the same page without delays or confusion.

Secure Connection:

With secure syncing between your Google calendar, Microsoft calendar, and TIMIFY, your data remains protected and safe from unauthorized access.

Sync Settings for All Resources:

Sync your calendar settings across all resources in your TIMIFY account, ensuring smooth management and access for your entire team without missing a beat.

Customizable Sync Options:

Apply individual sync settings for each resource, so you can manage availability and events separately, and ensure that the right information is shared for appointments, services, and meetings.

What are the benefits?

Centralized Appointments:

• Keep all your appointments—both business and personal—in one place for quick and easy access. This integration ensures that everything is synced in real time across your Google and Microsoft calendars, eliminating the need to toggle between multiple systems.

Prevent Double Bookings:

• With automatic syncing, real-time availability is reflected across both your TIMIFY and calendar apps, preventing scheduling conflicts. This boosts team productivity and helps you avoid frustrating overbooked slots.

Share Events with Team Members:

• Easily share pre-existing events from Google or Outlook calendars with your TIMIFY team members. This keeps everyone aligned, ensuring clients and resources are booked efficiently without confusion.

Control Sync Permissions:

• Decide which team members can sync their personal or work calendars with the TIMIFY calendar. This flexibility lets you manage team access while maintaining privacy and ensuring only relevant events are synced.

Block Out Unavailable Times:

• If you're unavailable to accept bookings, simply block out times on your Google or Microsoft calendar. TIMIFY will automatically sync these periods, ensuring that clients cannot book during your designated downtime.

How to use the apps?

• Install the Google Calendar and Microsoft Office 365 App from our Marketplace, via the apps module in your calendar
• Manage your sync options from the settings tab
• For Google Calendar and Microsoft Office 365 App apps you can allow anonymous syncing, which lets your team keep their bookings or events private. No data gets synced other than the time slot for the booking or event
• Invite the resources you share your calendar with to sync to TIMIFY
• Manage individual resource settings, sync directions (one or two way) and specific data that should be included in the sync

For full instructions and tips, read our Microsoft Office 365 and Google Calendar synchronisation apps support articles.

The Microsoft Office 365 and Google Calendar apps are available to Premium and Enterprise customers.

Microsoft Exchange App

It is possible to to sync TIMIFY bookings to your Microsoft Exchange Calendar, and/or Microsoft Exchange events to your TIMIFY Calendar, but there are some restrictions you need to be aware of:

This app is available under arrangement for TIMIFY Enterprise plans.

This is a private app: contact your Key Account Manager or the TIMIFY Support Team if you want to start using this app.

We recommend you consult your data protection officer to ensure you select sync settings that align with your company's data protection policy.

For a list of sync exceptions, check out this article.

Try the TIMIFY Calendar Sync apps today

Activate the 14-day free trial of Premium or Enterprise to access and test the apps without charge.