Digitise your client arrivals without losing a personal touch

The TIMIFY Welcome Screen App instantly digitises your arrivals process, saving time and resources.

Why Digitise Client Arrivals?

First impressions matter — whether your visitors are stepping into a busy office, a sleek co-working space, or a logistics hub. A well-designed digital welcome screen does more than greet your guests: it enhances the entire visitor experience, ensures smooth communication, and helps your team stay focused on what matters most.

With digital signage screens and a smart visitor management system, you can welcome clients, partners, or delivery drivers in a way that feels personal, professional, and on-brand. From displaying personalized messages to sharing important information like meeting room assignments or business hours, your screens become more than just displays — they become part of the customer journey.

And the best part? It’s easy to set up, even for new users. With automated notifications, QR codes for easy access to bookings or promotions, and native integrations that pull in real-time data from your calendar, this is a powerful tool to modernize your arrival process across one location or multiple sites.

In short, digital signage isn’t just a tech upgrade — it’s an investment in customer experience, brand consistency, and operational efficiency. For any organization looking to stay ahead of expectations, a smart digital signage solution makes the right impression from the moment someone walks through the door.

Introducing the TIMIFY Welcome Screen App

Say hello to a smarter way to manage how you welcome clients, visitors, and guests to your office or business location. The TIMIFY Welcome Screen App transforms any tablet or internet-connected TV into a dynamic digital signage solution — giving you a flexible, modern way to greet, inform, and direct your audience.

More than just a digital welcome screen, this app is designed to enhance the visitor experience with real-time updates, personalized messages, and seamless integration into your existing workflows. Whether you're guiding someone to the right meeting room, promoting new services, or helping logistics teams manage incoming vehicles, the app adapts to your needs. With a few simple set-up steps, the Welcome Screen App can display an array of personalised and generic messages on screens around your premises.

Behind the scenes, it connects to your TIMIFY account and pulls live data from your schedule, allowing you to create timely, relevant messages for each arrival. Display welcome messages, show booking details, and even include QR codes that link to web pages, promotions, or online booking — all with your own brand look and feel.

No matter your industry — healthcare, corporate, logistics, or education — this well-designed tool supports better communication, more efficient processes, and a standout customer experience that feels both personal and professional.

What does the app do?

The TIMIFY Welcome Screen App turns any screen — from tablets to TVs — into a powerful digital signage tool that welcomes, informs, and engages visitors in real-time.

Here’s how it works:

Personalized Messages

Display custom messages tailored to each client, visitor, or event. You can include important information like appointment times, room details, and even the name of the staff member they’ll be meeting. This adds a personal touch while helping guests feel informed and comfortable from the moment they arrive.

Customizable Content

The app lets you create messages that align with your brand’s tone and style. Whether you want to showcase business hours, remind guests about an upcoming meeting, or promote a new service, you can tailor each message to fit your needs. Plus, you can update messages easily, ensuring your screens always display the most relevant, timely content.

Multi-Screen Flexibility

Set different messages for each screen in your building, making it perfect for multi-location businesses. Whether you have a reception area, meeting rooms, waiting areas, or even logistics spaces, the app helps you manage all screen displays from one location.

QR Code Integration

Add QR codes to your messages that allow visitors to quickly access related services, like booking a future appointment, signing up for promotions, or learning more about your company — all with a simple scan. This makes it easy for clients to engage with your business on the spot.

Real-Time Data Integration

The app integrates seamlessly with your TIMIFY schedule, automatically pulling data for real-time updates. Display appointment details, meeting schedule changes, and visitor statuses to keep everyone informed — without needing to rely on manual updates.

Unlimited Customization

Whether you’re managing one office or multiple business locations, the app can handle an unlimited number of screens and messages. You can even set messages to display at specific times (e.g., 5 minutes before an appointment) to keep the flow of information efficient.

Utilise tablets and Internet-connected TVs

A new TV screen layout has been developed specifically for the logistics industry. The layout can simultaneously display all incoming vehicles, their loading time slot and registration plate.

What are the benefits?

The TIMIFY Welcome Screen App isn’t just about digital signage — it’s about transforming the visitor experience and streamlining operations. Here’s how it benefits both your business and your clients:

Save Time and Boost Efficiency

With personalized messages displayed on your digital signage screens, visitors can quickly find the information they need — from meeting rooms to appointment details — without needing to check in at the reception. This reduces waiting time, allowing staff to focus on more important tasks.

Minimize Contact, Maximize Convenience

Especially in times when minimizing physical contact is essential, the app reduces the need for direct interaction with reception staff. This helps avoid long queues, ensuring a smoother, more comfortable visitor experience while maintaining a professional, efficient process.

Personalized, On-Brand Greetings

Deliver a personalized welcome every time, no matter how many visitors you have. The app enables you to display personalized messages that include client names, appointment times, or specific details — all tailored to each guest. This not only makes them feel valued but ensures a seamless, consistent brand experience.

Reduce Confusion and Delays

With timely and relevant prompts on the screens, visitors are less likely to get lost or confused. Clear directions, appointment details, and important information like room numbers or changes in schedule are displayed right where they’re needed.

Cost-Effective and Easy to Maintain

Implementing the app is a cost-effective solution to streamline your visitor management system. Once set up, it’s easy to update and maintain, with no need for complex software or hardware upgrades. You can even add or change messages with a few simple clicks — no tech expertise required.

Promote Services and Enhance Engagement

Use QR codes to direct visitors to online services, like booking future appointments, exploring promotions, or accessing helpful content while they wait. This added layer of engagement enhances the overall customer experience and provides more opportunities for cross-promotion.

Create a Professional First Impression

The TIMIFY Welcome Screen App ensures that your visitors experience a modern, professional, and efficient arrival process. From the moment they enter your office or site, they’ll see that your organization values their time, respects their needs, and is committed to providing high-quality service.

Adapt to Your Unique Needs

Whether you’re managing a small office or multiple business locations, the app’s flexibility means you can tailor it to your exact needs. It supports various display setups, from reception areas to logistics hubs, making it an ideal solution for diverse industries, including healthcare, corporate, or retail.

Add Your Own Functionality

Our team can develop additional functionality for any of our native-built apps as required, including the Welcome Screen App.
Furthermore, Enterprise customers can complement their digital offering to clients and customers with a range of apps available on the TIMIFY Marketplace.

How to use it?

• Install the Welcome Screen App from our Marketplace, via the apps module in your calendar
• Upload branding elements such as logos and background screens
• Create your message(s), choosing which variables you wish to personalise (customer name, resource name (room, floor, staff member etc.), appointment time)

• Create generic, non-personalised messages, including QR codes if required
• Set parameters for how messages should display (e.g. 5/15/30 minutes before appointment)
• Create unique links for each message, meaning they can be easily loaded onto any screen just by clicking the link

Try the Welcome Screen App today

The app is available to Premium and Enterprise customers.

Activate the 14-day free trial of Premium or Enterprise to access and test the app without charge.

For full instructions, visit the Welcome Screen App support page or check our tutorial